Introducing our latest Elements module – the Open Access Monitor

We’re very excited to introduce the Open Access Monitor, a new module that simplifies OA policy compliance for research institutions. The module will be supported in our most recent release, Elements v4.14.

Around the world, Open Access policies are being implemented by both institutions and their funders. In the UK, from April 2016 HEFCE will require the deposit of all eligible journal articles to an institutional or subject repository.

In the US, more funders are now requiring the outputs of their funded research to be made publicly available. Institutions are even forming their own Open Access policies due to increased demand from their own faculty.




We understand that managing and measuring engagement with Open Access policies can be time-consuming and difficult. Faculty have to spend valuable time chasing researchers to deposit their articles, while relying on multiple systems to record, verify and measure the information required to successfully track engagement with their policy.

The new Open Access Monitor has features enabling you to:

  • Easily monitor and track who has deposited publications, to ensure researchers’ work remains within policy requirements.
  • Have a single intuitive place to easily visualise gaps in engagement, so faculty can take informed actions like depositing on behalf of the researcher, or carrying out advocacy or training for those who may be unaware of the policy.
  • Filter articles by linked funder, to narrow down those that fall within a funder’s policy.
  • Build reports on the level of compliance, by researcher, department or research group.
  • Record article-level exceptions and opt-outs against the policy.
  • Recognise individual departments or researchers who are exhibiting high levels of engagement to empower them to advocate others.



We’re excited by the possibilities that this new module brings, and really feel it will have a positive impact on the way institutions manage their Open Access policies.

If you’d like to find out more about the Open Access Monitor, please get in touch.

With this partnership, we have the opportunity to position ourselves as
a world leader in the development of the scholarly ecosystem.

Keith Webster, Dean of University Libraries, Carnegie Mellon

I cannot overstate how pleased we have been.
We have to have confidence to work with a partner
for at least 5 years on a project of this size.

Caleb Smith, Senior Strategy Manager for Research Intelligence & Analytics, University of Michigan

“Faculty need only spend perhaps less than an hour a year to prepare and submit their annual reports.”

Associate Dean, Carnegie Mellon University at Qatar

"Leveraging the interoperability between Symplectic Elements and DSpace has increased policy-driven institutional repository deposits by over 350%."

Ellen Phillips, Open Access Specialist, Boston University

Elements elegantly connected our multi-university system providing a
single source of truth throughout OIEx.

Tim Cain, The Ohio Innovation Exchange (OIEx)

The University measures the individual research activity of academic staff. This Measure of Research Activity (MoRA) requires the collection of publication data from faculty. Symplectic Elements supports this beautifully.

Floris van der Leest, Victoria University, Melbourne, Australia

[Elements] will help to bring transparency to the richness of thought showcased within non-traditional publications, providing a more holistic representation of faculties’ scholarly work.

Caleb Smith, University of Michigan

Feedback to date has been extremely positive from all levels across the University, with individual academics and colleagues actively promoting the ease of use of the system.

Rachel Baird, Research Policy Analyst, University of Liverpool