Faculty Activity Reporting

Minimise the burden of faculty activity reporting

Providing you with a central hub for collecting, storing, and categorising faculty activity data, and managing faculty reviews, Elements can help you streamline your faculty activity reporting processes.

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Faculty Annual Reviews are a vital tool for both academic institutions and faculty members. Not only do they play a critical role in driving the professional advancement of staff and an opportunity for recognition of good work, they’re also fundamental to tracking and providing evidence of the high quality of teaching and research across your research community.

By providing you with a central hub for research information and faculty activity data, with automated ingestion from the widest range of data sources in the industry, Symplectic Elements can streamline your annual review, assessment and reporting processes and minimise the burden placed on faculty members.

The Elements Platform 6

Curate all of your Faculty CV data in one place

Elements allows faculty members to curate all of the information needed to populate Faculty CVs, including biographical information as well their outputs and activities, such as: 

  • Publications and other scholarly or creative works
  • Grants, fellowships, and contracts
  • Professional and service activities 
  • Teaching activities, courses and supervisions

We are committed to data reuse, and our API and specialist importer tools make it easy for you to import data already collected in other institutional systems, saving faculty both time and effort. 

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Minimise the burden on faculty members

By maximising data reuse, Elements minimises the time that faculty members spend completing annual reviews by letting them easily reuse data already in the system. Where Elements already knows key information about the individual such as their rank or position, these important data points will be added automatically to every submission. Supplementary information can be added directly or uploaded as attachments.

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Securely manage faculty submissions and reviews

Elements provides you with a secure place to manage and store both faculty submissions and reviews, and can be configured to support a wide range of reporting activities – including annual faculty review processes and accreditation reports.

Our versatile permissions settings make it easy to configure which faculty members, reviewers and managers have access to data collected at each stage throughout review processes, while dashboards make it easy for administrators to monitor faculty progress throughout the review process. With automated reviewer notifications, submission management tools (such as lock/unlock and bulk import/export), and formatting reporting at the click of a button, Elements gives you all the tools you ne to manage Faculty Annual Review submissions.

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Configurable Assessment Workflows

Our flexible Assessment Module enables you to create custom assessment exercises for a wide range of purposes including Faculty Annual Reviews, internal reviews and preparatory exercises as well as formal submissions for government exercises such as the REF.

The assessment workflow is completely configurable, allowing administrators to choose how the exercise should be designed. For each exercise you can design stages where:

  • Researchers can select specific outputs or activities, (e.g. publications, grants, impact and professional or teaching activities) and provide supporting information.
  • Reviewers can assess the submissions providing scores and comments
  • Exercise managers can review and optimise the data collected before submission.

Workflows can also be used to streamline any process where you need to gather submissions from users – such as publication review & approvals, requests to attend conferences, internal peer reviews, and promotion rounds. The flexibility of this module means you can choose whether you want a simple one step submission or a more complex assessment with multiple rounds of review.

We understand how sensitive assessment activities can be and the module includes a configurable permissions model to ensure the data remains secure at all times.

With this partnership, we have the opportunity to position ourselves as
a world leader in the development of the scholarly ecosystem.

Keith Webster, Dean of University Libraries, Carnegie Mellon

I cannot overstate how pleased we have been.
We have to have confidence to work with a partner
for at least 5 years on a project of this size.

Caleb Smith, Senior Strategy Manager for Research Intelligence & Analytics, University of Michigan

“Faculty need only spend perhaps less than an hour a year to prepare and submit their annual reports.”

Associate Dean, Carnegie Mellon University at Qatar

"Leveraging the interoperability between Symplectic Elements and DSpace has increased policy-driven institutional repository deposits by over 350%."

Ellen Phillips, Open Access Specialist, Boston University

Elements elegantly connected our multi-university system providing a
single source of truth throughout OIEx.

Tim Cain, The Ohio Innovation Exchange (OIEx)

The University measures the individual research activity of academic staff. This Measure of Research Activity (MoRA) requires the collection of publication data from faculty. Symplectic Elements supports this beautifully.

Floris van der Leest, Victoria University, Melbourne, Australia

[Elements] will help to bring transparency to the richness of thought showcased within non-traditional publications, providing a more holistic representation of faculties’ scholarly work.

Caleb Smith, University of Michigan

Feedback to date has been extremely positive from all levels across the University, with individual academics and colleagues actively promoting the ease of use of the system.

Rachel Baird, Research Policy Analyst, University of Liverpool