Faculty Activity Reporting

Minimise the burden of faculty activity reporting

Providing you with a central hub for collecting, storing, and categorising faculty activity data, and managing faculty reviews, Elements can help you streamline your faculty activity reporting processes.

Faculty Activity Reporting 36

Faculty Annual Reviews are a vital tool for both academic institutions and faculty members. Not only do they play a critical role in driving the professional advancement of staff and an opportunity for recognition of good work, they’re also fundamental to tracking and providing evidence of the high quality of teaching and research across your research community.

By providing you with a central hub for research information and faculty activity data, with automated ingestion from the widest range of data sources in the industry, Symplectic Elements can streamline your annual review, assessment and reporting processes and minimise the burden placed on faculty members.

The Elements Platform 6

Curate all of your Faculty CV data in one place

Elements allows faculty members to curate all of the information needed to populate Faculty CVs, including biographical information as well their outputs and activities, such as: 

  • Publications and other scholarly or creative works
  • Grants, fellowships, and contracts
  • Professional and service activities 
  • Teaching activities, courses and supervisions

We are committed to data reuse, and our API and specialist importer tools make it easy for you to import data already collected in other institutional systems, saving faculty both time and effort. 

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Minimise the burden on faculty members

By maximising data reuse, Elements minimises the time that faculty members spend completing annual reviews by letting them easily reuse data already in the system. Where Elements already knows key information about the individual such as their rank or position, these important data points will be added automatically to every submission. Supplementary information can be added directly or uploaded as attachments.

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Securely manage faculty submissions and reviews

Elements provides you with a secure place to manage and store both faculty submissions and reviews, and can be configured to support a wide range of reporting activities – including annual faculty review processes and accreditation reports.

Our versatile permissions settings make it easy to configure which faculty members, reviewers and managers have access to data collected at each stage throughout review processes, while dashboards make it easy for administrators to monitor faculty progress throughout the review process. With automated reviewer notifications, submission management tools (such as lock/unlock and bulk import/export), and formatting reporting at the click of a button, Elements gives you all the tools you ne to manage Faculty Annual Review submissions.

Government Compliance 36

Configurable Assessment Workflows

Our flexible Assessment Module enables you to create custom assessment exercises for a wide range of purposes including Faculty Annual Reviews, internal reviews and preparatory exercises as well as formal submissions for government exercises such as the REF.

The assessment workflow is completely configurable, allowing administrators to choose how the exercise should be designed. For each exercise you can design stages where:

  • Researchers can select specific outputs or activities, (e.g. publications, grants, impact and professional or teaching activities) and provide supporting information.
  • Reviewers can assess the submissions providing scores and comments
  • Exercise managers can review and optimise the data collected before submission.

Workflows can also be used to streamline any process where you need to gather submissions from users – such as publication review & approvals, requests to attend conferences, internal peer reviews, and promotion rounds. The flexibility of this module means you can choose whether you want a simple one step submission or a more complex assessment with multiple rounds of review.

We understand how sensitive assessment activities can be and the module includes a configurable permissions model to ensure the data remains secure at all times.

It is critical to our state’s economy that we utilise every aspect of our knowledge
and innovation talent across the public and private sectors. We’re incredibly proud
of what we’ve created with OIEx − better connecting the experts and resources at our
state research universities to the industries that can utilise them to push their breakthrough ideas to fruition.

John Carey, Chanceller, Ohio Department of Higher Education

We wanted to create a single, multi-university resource that provides
enhanced visibility into expertise, equipment and research
support services and available IP.

Tim Cain, Ohio Innovation Exchange

This tool connects our scholarly and research expertise with audiences like media,
prospective graduate students, and academic collaborators, while simultaneously
helping faculty keep track of the very important work they do. It is a game-changer for U of T.

Associate Vice-President Research, University of Toronto

The deeply integrated environment we now have will greatly enhance
our ability to manage the range of repository activities and strengthen
our position in preparing for any future research assessment exercises.

Digital Development Manager, University of Sussex

It helps keep us organised and keeps everything in one place.

Peter Fisher, Worldwide Cancer Research

Researcher profiles and end-to-end funded research
project management all now take place in the one interface,
which has huge benefits to our researchers.

Liam Cleere, University College Dublin

The discovery module has provided a delightful and fantastic
searchable public interface to our to our faculty.

Paul Bergen, Tufts University

The rate of deposit has increased by 1000% within 12 months following the switch-on of
the publication prompt in Elements and discussion about the HEFCE Open Access policy.

Queen Mary University of London

Elements impressed us with its simplicity, flexibility and control
for individual faculty members, and great responsiveness with customer service.

Clarke Iakovakis, Oklahoma State University

I think the most important feature Symplectic Elements came with was interoperability
The fact that it had that flow through profiles to the repository was really, really valuable for us.

Research Advisor, La Trobe University