Open Access

Streamlined open access workflows, tracking and compliance monitoring

Elements & Figshare

Elements allows users to easily deposit publications into open repositories with the push of a button, significantly increasing deposit rates. You can monitor, track, prompt, and report on this process; driving open access engagement and compliance in-line with your institutional policies.

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Intelligent data harvesting and easy deposit

Intelligent data harvesting means Elements is always working for you in the background, continuously identifying and matching research outputs to populate your publication record in Elements. As the metadata of scholarly works is already in Elements, deposit becomes as simple as a few mouse clicks.

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Guide and prompt researchers with minimal effort
Clear call-outs in the homepage guide your researchers to deposit their publications to selected institutional repositories directly with only a few clicks of the mouse. Deposit advice from Sherpa/RoMEO is embedded as standard, providing clarity over copyright. In addition, administrators can provide their own guidance at the organisational level or for particular publishers or journals.

We integrate with:


Open Access monitoring with Elements

Measuring engagement with Open Access policies can be time-consuming and difficult. Administrators spend valuable time chasing researchers to deposit their articles, jumping between many different systems to track engagement with their policy. Our in-built Open Access Monitor streamlines these activities, creating a centralised hub for monitoring open access engagement and compliance.

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The OA Monitor enables you to:

  • Easily monitor and track who has deposited publications, to ensure researchers’ work remains within policy requirements.
  • Record article-level exceptions and opt-outs against the policy.
  • Build reports on the level of compliance, by researcher, department or research group.
  • Easily visualise gaps in engagement in a single intuitive place, so administrators can take informed actions like depositing on behalf of the researcher, or carrying out advocacy or training for those who may be unaware of the policy.
  • Filter articles by linked funder to identify those that fall within a funder’s policy.
  • Recognise individual departments or researchers who are exhibiting high levels of engagement to empower them as advocates.
  • Configure your OA Policy within the system identifying which publications are targeted for deposit – putting you in control of your OA strategy.

Open Access Engagement

A centralised space to monitor compliance and engagement
Elements provides a unique view of what research outputs could or should be made openly available. When combined with information on what has already been deposited, institutions can gain powerful new insight into engagement levels. Administrators can filter publications by parameters to review how you are progressing toward compliance, record exceptions, track library status, and even make deposits on behalf of researchers.

Our integrations at work

Have more than one repository?

No problem! Elements can be integrated with multiple repositories simultaneously allowing institutions to consolidate deposit and monitoring activities within a single interface. 

Don’t see your repository? Contact us!

The Francis Crick Institute - Figshare integration

A Pathway to Open Research with Richer Research Profiles

The Francis Crick Institute is using technology to empower its researchers to have richer research profiles and to make it easier for them to publish their papers and data Open Access.

The best-in-class research information management system which brings together Symplectic Elements and Figshare allows them to:

  • Monitor their publications better
  • Capture manuscripts earlier to add acknowledgements of grants and all Crick staff contributions
  • Get a repository that handles both papers and data for open research

Read case study >

It is critical to our state’s economy that we utilise every aspect of our knowledge
and innovation talent across the public and private sectors. We’re incredibly proud
of what we’ve created with OIEx − better connecting the experts and resources at our
state research universities to the industries that can utilise them to push their breakthrough ideas to fruition.

John Carey, Chanceller, Ohio Department of Higher Education

We wanted to create a single, multi-university resource that provides
enhanced visibility into expertise, equipment and research
support services and available IP.

Tim Cain, Ohio Innovation Exchange

This tool connects our scholarly and research expertise with audiences like media,
prospective graduate students, and academic collaborators, while simultaneously
helping faculty keep track of the very important work they do. It is a game-changer for U of T.

Associate Vice-President Research, University of Toronto

The deeply integrated environment we now have will greatly enhance
our ability to manage the range of repository activities and strengthen
our position in preparing for any future research assessment exercises.

Digital Development Manager, University of Sussex

It helps keep us organised and keeps everything in one place.

Peter Fisher, Worldwide Cancer Research

Researcher profiles and end-to-end funded research
project management all now take place in the one interface,
which has huge benefits to our researchers.

Liam Cleere, University College Dublin

The discovery module has provided a delightful and fantastic
searchable public interface to our to our faculty.

Paul Bergen, Tufts University

The rate of deposit has increased by 1000% within 12 months following the switch-on of
the publication prompt in Elements and discussion about the HEFCE Open Access policy.

Queen Mary University of London

Elements impressed us with its simplicity, flexibility and control
for individual faculty members, and great responsiveness with customer service.

Clarke Iakovakis, Oklahoma State University

I think the most important feature Symplectic Elements came with was interoperability
The fact that it had that flow through profiles to the repository was really, really valuable for us.

Research Advisor, La Trobe University