Open Access

Streamlined open access workflows, tracking and compliance monitoring

Elements & Figshare

Elements allows users to easily deposit publications into open repositories with the push of a button, significantly increasing deposit rates. You can monitor, track, prompt, and report on this process; driving open access engagement and compliance in-line with your institutional policies.

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Intelligent data harvesting and easy deposit

Intelligent data harvesting means Elements is always working for you in the background, continuously identifying and matching research outputs to populate your publication record in Elements. As the metadata of scholarly works is already in Elements, deposit becomes as simple as a few mouse clicks.

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Guide and prompt researchers with minimal effort
Clear call-outs in the homepage guide your researchers to deposit their publications to selected institutional repositories directly with only a few clicks of the mouse. Deposit advice from Sherpa/RoMEO is embedded as standard, providing clarity over copyright. In addition, administrators can provide their own guidance at the organisational level or for particular publishers or journals.

We integrate with:


Open Access monitoring with Elements

Measuring engagement with Open Access policies can be time-consuming and difficult. Administrators spend valuable time chasing researchers to deposit their articles, jumping between many different systems to track engagement with their policy. Our in-built Open Access Monitor streamlines these activities, creating a centralised hub for monitoring open access engagement and compliance.

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The OA Monitor enables you to:

  • Easily monitor and track who has deposited publications, to ensure researchers’ work remains within policy requirements.
  • Record article-level exceptions and opt-outs against the policy.
  • Build reports on the level of compliance, by researcher, department or research group.
  • Easily visualise gaps in engagement in a single intuitive place, so administrators can take informed actions like depositing on behalf of the researcher, or carrying out advocacy or training for those who may be unaware of the policy.
  • Filter articles by linked funder to identify those that fall within a funder’s policy.
  • Recognise individual departments or researchers who are exhibiting high levels of engagement to empower them as advocates.
  • Configure your OA Policy within the system identifying which publications are targeted for deposit – putting you in control of your OA strategy.

Open Access Engagement

A centralised space to monitor compliance and engagement
Elements provides a unique view of what research outputs could or should be made openly available. When combined with information on what has already been deposited, institutions can gain powerful new insight into engagement levels. Administrators can filter publications by parameters to review how you are progressing toward compliance, record exceptions, track library status, and even make deposits on behalf of researchers.

Our integrations at work

Have more than one repository?

No problem! Elements can be integrated with multiple repositories simultaneously allowing institutions to consolidate deposit and monitoring activities within a single interface. 

Don’t see your repository? Contact us!

The Francis Crick Institute

A Pathway to Open Research with Richer Research Profiles

The Francis Crick Institute is using technology to empower its researchers to have richer research profiles and to make it easier for them to publish their papers and data Open Access.

The best-in-class research information management system which brings together Symplectic Elements and Figshare allows them to:

  • Monitor their publications better
  • Capture manuscripts earlier to add acknowledgements of grants and all Crick staff contributions
  • Get a repository that handles both papers and data for open research

Read case study >

With this partnership, we have the opportunity to position ourselves as
a world leader in the development of the scholarly ecosystem.

Keith Webster, Dean of University Libraries, Carnegie Mellon

I cannot overstate how pleased we have been.
We have to have confidence to work with a partner
for at least 5 years on a project of this size.

Caleb Smith, Senior Strategy Manager for Research Intelligence & Analytics, University of Michigan

“Faculty need only spend perhaps less than an hour a year to prepare and submit their annual reports.”

Associate Dean, Carnegie Mellon University at Qatar

"Leveraging the interoperability between Symplectic Elements and DSpace has increased policy-driven institutional repository deposits by over 350%."

Ellen Phillips, Open Access Specialist, Boston University

Elements elegantly connected our multi-university system providing a
single source of truth throughout OIEx.

Tim Cain, The Ohio Innovation Exchange (OIEx)

The University measures the individual research activity of academic staff. This Measure of Research Activity (MoRA) requires the collection of publication data from faculty. Symplectic Elements supports this beautifully.

Floris van der Leest, Victoria University, Melbourne, Australia

[Elements] will help to bring transparency to the richness of thought showcased within non-traditional publications, providing a more holistic representation of faculties’ scholarly work.

Caleb Smith, University of Michigan

Feedback to date has been extremely positive from all levels across the University, with individual academics and colleagues actively promoting the ease of use of the system.

Rachel Baird, Research Policy Analyst, University of Liverpool