Open Access

Streamline your open access workflows


Download brochure

Open Access 56

Use your repository as a data source for Elements

Our newest repository integrations (RT2) are built on a foundation of harvest functionality which establishes the repository as a data source for Elements. By harvesting outputs from your repository and matching them to existing Elements records we ensure that Elements maintains an accurate and up-to-date representation of the research outputs in your repository. This allows Elements to provide authoritative open access monitoring and minimises duplicates. It also enables academics and administrators to view and interact with all of their open access outputs in a single system, saving time and effort.

Easy to maintain repository integration

To ensure the repository integration is easy to implement and maintain, all configuration of the integration including writing and updating crosswalks can be completed from within the Elements UI. Fully configurable crosswalks define how your data will be mapped between Elements and the repository. To ensure they are easy to configure and maintain we offer an innovative crosswalk editor, enabling system administrators to edit and test their crosswalks directly within the Elements UI.

“Leveraging the interoperability between Symplectic Elements and DSpace has increased policy-driven institutional repository deposits by over 350%.”

Ellen Phillips, Open Access Specialist, Boston University

Open Access 70

Streamlined deposit workflows

Elements offers researchers an intuitive, easy-to-use deposit workflow making it easy for them to deposit files to their institutional repository via Elements. Depositing via Elements, allows researchers to take advantage of the metadata already collected in the system from one of our many automated data sources – all they need to do is add a file or an OA Location.

From the researcher perspective, Elements serves as an alternative ‘front end’ to the repository. Researchers receive deposit prompts throughout Elements, encouraging OA engagement by highlighting publications which could be deposited in line with the organisation’s OA Policy. Enabling deposit via Elements simplifies workflows for academics, saving time and increasing deposit rates.

To ensure researchers know what they are permitted to deposit, Elements provides a range of deposit guidance at the point of deposit. Deposit advice from Sherpa/RoMEO is available as standard, and in addition administrators can provide their own guidance at the organisational level or for particular publishers or journals. Users can optionally supply information about reuse licenses (eg. Creative Commons licences) or request embargoes as they complete their deposit.

We integrate with:


The Francis Crick Institute

A Pathway to Open Research with Richer Research Profiles

The Francis Crick Institute is using technology to empower its researchers to have richer research profiles and to make it easier for them to publish their papers and data Open Access.

The best-in-class research information management system which brings together Symplectic Elements and Figshare allows them to:

  • Monitor their publications better
  • Capture manuscripts earlier to add acknowledgements of grants and all Crick staff contributions
  • Get a repository that handles both papers and data for open research

Read case study >

Our integrations at work

Have more than one repository?

No problem! Elements can be integrated with multiple repositories simultaneously allowing institutions to consolidate deposit and monitoring activities within a single interface. 

Don’t see your repository? Contact us!

Open Access monitoring with Elements

Measuring engagement with Open Access policies can be time-consuming and difficult. Administrators spend valuable time chasing researchers to deposit their articles, jumping between many different systems to track engagement with their policy. The Open Access Monitor streamlines these activities, creating a centralised hub for monitoring open access engagement and compliance.

Open Access 71

The OA Monitor enables you to:

  • Easily monitor and track who has deposited publications, to ensure researchers’ work remains within policy requirements.
  • Record article-level exceptions and opt-outs against the policy.
  • Build reports on the level of compliance, by researcher, department or research group.
  • Easily visualise gaps in engagement in a single intuitive place, so administrators can take informed actions like depositing on behalf of the researcher, or carrying out advocacy or training for those who may be unaware of the policy.
  • Filter articles by linked funder to identify those that fall within a funder’s policy.
  • Recognise individual departments or researchers who are exhibiting high levels of engagement to empower them as advocates.

Define your own OA strategy:

To support OA Monitoring and deposit prompts, Elements offers the ability for administrators to configure their OA Policy within the system identifying which publications are targeted for deposit. This allows you to define your OA strategy – putting you in control of how you wish to focus your OA activities and manage your workflows.

With this partnership, we have the opportunity to position ourselves as
a world leader in the development of the scholarly ecosystem.

Keith Webster, Dean of University Libraries, Carnegie Mellon

I cannot overstate how pleased we have been.
We have to have confidence to work with a partner
for at least 5 years on a project of this size.

Caleb Smith, Senior Strategy Manager for Research Intelligence & Analytics, University of Michigan

“Faculty need only spend perhaps less than an hour a year to prepare and submit their annual reports.”

Associate Dean, Carnegie Mellon University at Qatar

"Leveraging the interoperability between Symplectic Elements and DSpace has increased policy-driven institutional repository deposits by over 350%."

Ellen Phillips, Open Access Specialist, Boston University

Elements elegantly connected our multi-university system providing a
single source of truth throughout OIEx.

Tim Cain, The Ohio Innovation Exchange (OIEx)

The University measures the individual research activity of academic staff. This Measure of Research Activity (MoRA) requires the collection of publication data from faculty. Symplectic Elements supports this beautifully.

Floris van der Leest, Victoria University, Melbourne, Australia

[Elements] will help to bring transparency to the richness of thought showcased within non-traditional publications, providing a more holistic representation of faculties’ scholarly work.

Caleb Smith, University of Michigan

Feedback to date has been extremely positive from all levels across the University, with individual academics and colleagues actively promoting the ease of use of the system.

Rachel Baird, Research Policy Analyst, University of Liverpool