As the global OA movement continues to evolve, so too does the complexity of managing compliance. Research institutions now face a growing array of mandates from funders, governments, and internal bodies, each with their own unique requirements.
Symplectic Elements allows your researchers to easily deposit publications into open repositories with the push of a button, significantly increasing deposit rates. You can monitor, track, prompt, and report on this process; driving open access engagement and compliance in-line with your institutional policies.
Intelligent data harvesting and easy deposit
Intelligent data harvesting means Elements is always working for you in the background, continuously identifying and matching research outputs to populate your publication record in Elements. As the metadata of scholarly works is already in Elements, full-text deposit becomes as simple as a few mouse clicks.
Guide and prompt researchers with minimal effort
Clear call-outs in the homepage guide your researchers to deposit their publications to selected institutional repositories directly with only a few clicks of the mouse. Deposit advice from Sherpa/RoMEO is embedded as standard, providing clarity over copyright. In addition, administrators can provide their own guidance at the organisational level or for particular publishers or journals.
We integrate with:
Open Access monitoring with Elements
Measuring engagement with Open Access policies can be time-consuming and difficult. Administrators spend valuable time chasing researchers to deposit their articles, jumping between many different systems to track engagement with their policy. Our in-built Open Access Monitor streamlines these activities, creating a centralised hub for monitoring open access engagement and compliance.
A centralised space to monitor compliance and engagement
Elements provides a unique view of what research outputs could or should be made openly available. When combined with information on what has already been deposited, institutions can gain powerful new insight into engagement levels. Administrators can filter publications by parameters to review how you are progressing toward compliance, record exceptions, track library status, and even make deposits on behalf of researchers.
With the latest enhancements to Symplectic Elements, institutions will have even greater control and transparency over their OA strategy, ensuring they remain compliant in a rapidly evolving research environment.
Expanded Open Access Pathways
Tracking for additional OA pathways, such as Gold Open Access, is being introduced. This will ensure a broader range of OA activity is captured, beyond just repository deposits.
Multi-Policy Compliance and Exceptions
Publications may be subject to multiple OA policies at once. Administrators will be able to track compliance across multiple policies, ensuring outputs meet all relevant mandates. Institutions will also be able to define exceptions to OA compliance policies, ensuring policies are enforced in a way that aligns with institutional goals.
Tailored prompts
OA deposit prompts can be tailored based on a researcher’s primary group affiliation (for example, for the Medical School), providing them with more targeted and relevant guidance.
Tracking Reuse Licenses
Compliance with funder policies often requires certain reuse licenses for publications. Enhancements will include the ability to track and report on these licenses, ensuring alignment with funder mandates.
Bulk Actions for Efficiency
Administrators can apply actions such as exclusions or exceptions across multiple publications at once, saving time and ensuring policies are applied consistently.
Meet Mandates for REF, NIH and ARC
Configuration of tailored compliance workflows can easily ensure that publications meet all necessary mandates for open access, such as those outlined by UKRI in the UK, NIH in the United States or ARC in Australia.
The Francis Crick Institute is using technology to empower its researchers to have richer research profiles and to make it easier for them to publish their papers and data Open Access.
The best-in-class research information management system which brings together Symplectic Elements and Figshare allows them to:
Learn more about Figshare & Elements together
Have more than one repository?
No problem! Elements can be integrated with multiple repositories simultaneously allowing institutions to consolidate deposit and monitoring activities within a single interface.
Don’t see your repository? Contact us!
