Government Compliance 

Meeting government reporting requirements & compliance standards 

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Reduce the burden of compliance

Government and funding bodies around the world have issued mandates for research reporting, tracking impact and open access policy compliance. We know how much time and effort it can take to ensure your organisation measures up – so we build software to make it easier for you to meet your compliance requirements. Elements enables you to collect, collate, and report on research inputs, outputs, outcomes, and professional activities, helping to inform compliance and assessment submission strategies and ensure you have the data you need to meet your reporting requirements. We integrate with a wide range of external data sources to reduce the burden of data discovery, collection, and collation, and can automatically harvest a range of metrics from Dimensions, Web of Science, Scopus, Europe PMC and Altmetric to help inform internal quality judgements.

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Assessment Module

Our flexible Assessment Module enables you to create bespoke assessment exercises for a wide range of purposes including internal reviews and preparatory exercises as well as formal submissions for government exercises such as the REF.  

The assessment workflow is completely configurable, allowing administrators  to choose how the exercise should be designed. For each exercise you can design stages where: 

  • Researchers can select specific outputs or activities, (eg.publications, grants, impact and professional or teaching activities) and provide supporting information. 
  • Reviewers can assess the submissions providing scores and comments 
  • Exercise managers can review and optimise the data collected before submission. 

The flexibility of this module means you can choose whether you want a simple one step submission or a more complex assessment with multiple rounds of review.  We understand how sensitive assessment activities can be and the module includes a configurable permissions model to ensure the data remains secure at all times. 

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National Assessments

The Assessment Module offers specific functionality for national assessments including both the Research Excellence Framework (REF) in the UK and the Performance-based Research Fund (PBRF) in New Zealand. Our REF functionality enables institutions to manage their REF submissions at the Unit of Assessment level. We offer specialist support to capture REF-related metadata about research staff and research outputs and we will support you throughout the research output submission process including selection, review, acceptance, and attribution. The Elements Open Access Monitor offers a range of REF-related report templates whilst the Annual Collection Module supports Australian institutions wishing to collect and verify publication metadata in preparation for the Excellence in Research Australia (ERA). Our highly configurable data model makes it easy to collect  both traditional and non-traditional research outputs, and our bi-directional repository integrations make it easy to deposit required full text into your institutional repository, and ensures direct links to those files are captured within Elements ready for inclusion in your ERA submission. 

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Impact Module

More and more funding agencies are asking institutions and researchers to provide qualitative evidence of societal, economic and environmental impact generated as a result of externally funded research. For many disciplines, to demonstrate the wider impact of their work they must go beyond the confines of traditional research metrics, unearthing the stories of how their work is impacting the world beyond research. The Elements Impact Module allows users to capture evidence of the impact of their research. Impact doesn’t happen overnight, so our Impact Module allows researchers (or their proxies) to build up their impact records over time, adding narrative fields to capture events as they happen as well as adding associated files, links and references. Elements helps institutions build their own collection of structured, reusable impact records, ready to be curated into case studies, developed into news stories or included in reports to funders.

The automatic search features are a bonus. I really like the way the new entries arrive automatically, and all I have to do is respond to the prompt to approve them. Navigation in the new release is intuitive and friendly. Linking directly to DOIs and full text is convenient and makes it easy to access and share my own research.

Professor Penny Brothers, University of Auckland

Elements elegantly connected our multi-university system providing a
single source of truth throughout OIEx.

Tim Cain, The Ohio Innovation Exchange (OIEx)

The University measures the individual research activity of academic staff. This Measure of Research Activity (MoRA) requires the collection of publication data from faculty. Symplectic Elements supports this beautifully.

Floris van der Leest, Victoria University, Melbourne, Australia

[Elements] will help to bring transparency to the richness of thought showcased within non-traditional publications, providing a more holistic representation of faculties’ scholarly work.

Caleb Smith, University of Michigan

Feedback to date has been extremely positive from all levels across the University, with individual academics and colleagues actively promoting the ease of use of the system.

Rachel Baird, Research Policy Analyst, University of Liverpool